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Improve your business processes with the support of a virtual PA

Business processes are essential to reaching goals, meeting deadlines and fulfilling orders – if your company is struggling with organisation, outsourcing process implementation could set you on the right track for the future.

Processes apply to all areas of business and help to underpin strategies as well as improve the successful day-to-day running of a company.

However, putting in place a workable and effective process can take time – especially when multiple processes are needed.

By outsourcing these to a virtual PA you can enjoy increased efficiency while you continue to focus on the actual production or delivery of your goods or services.

As well as using their expertise in organisation and admin management to improve the operation of your business by implementing processes, a virtual PA can manage these going forward if you need additional support.

How new processes could benefit your business

Processes help to support all areas of business and are a very effective method for managing essential administration tasks.

Processes can include:

Customer relationship management
Complaints procedure
Product development
Marketing
Procurement
Invoicing
Sales

In fact, processes cover all the integral parts of the successful operation of a business and can really make a difference to how smoothly your company runs.

With an extensive insight into the administrative backbone of successful companies, virtual PAs can bring this knowledge into your company and help you to benefit from efficient processes.

Transform efficiency with a virtual PA

Either working solely to set-up processes as a one-off project or taking forward the week-to-week management of the new systems, a virtual PA could transform the efficiency of your company.

Introducing new processes will help to make your company run more smoothly cutting down the margin of error and improving accountability.

Ultimately the aim of a business process is to add value by streamlining efficiency. Take action to build a more efficient future for your company by seeking the support of an experienced virtual PA to put in place the processes that your company needs to thrive.

Contact New Dawn PA today to discuss how we can help your business.

Find support to build up your surveying or construction business

You offer a professional trade, but do you always offer a professional service to match? With appointments, site meetings and actually carrying out work, construction and surveying industries need good organisation behind the scenes.

The more packed your work diary is in the construction and surveying market the more difficult it can become to juggle admin tasks – and remember meetings! This is where a digital PA can help.

Diary management is a task that can easily be passed over to be managed on your behalf, letting you focus on getting the job done rather than worrying that you have forgotten an appointment or double booked a client.

Find a digital PA who understands the industry

A PA with an understanding of the construction and surveying industry can help to make your business run smoothly, whether you are a sole trader or a larger business.

New Dawn PA offers expertise in all areas of admin support and is qualified to offer support for RICS professionals, including:

Mortgage systems
Financial systems
Environmental products
Keeping up to date with industry legislation

Knowing that you have a trustworthy pair of hands managing organisation behind the scenes will be a weight off your shoulders, freeing up your time and helping you to hit deadlines in good time.

It is not just diary management that can be a problem for RICS professionals and throughout the construction trade though, financial admin tasks are vitally important – particularly making sure you get paid.

A good digital PA can take control of issuing invoices, taking care of credit control and bookkeeping.

In RICS registered surveying practices and across the constriction and property industry maintaining standards is essential.

Maintain RICS standards with the right support

A digital PA who is aware of, and up to date with industry standards will be able to flag up changes, compile reports and book you into seminars and training when needed.

Oversights in necessary training, overlooked invoices and missed appointments are not good for business – or your stress levels.

Outsourcing the work that you can to a qualified digital PA could help to make sure your business runs like clockwork.

Find support to build up your surveying or construction business

To find out how New Dawn PA can support your RICS registered practice or construction firm get in touch.

Reclaim your evenings and weekends with virtual admin support

Chaos does not usually make for a productive working environment with, all too often, information going missing and erratic working hours dipping into your evenings and weekends.

If this sounds like you it could be that a helping hand is all that you need to limit your workload and bring in a new level of organisation.

After all productivity is the most important part of effective working as the more work you manage to achieve in a day the more you should expect to get paid if working for yourself – and the more free time you will have to enjoy.

Putting in place the systems to ensure a well-run business can be time-consuming and when you are already struggling to get work completed already, it is difficult to make room in your day, week, or month for this.

Outsource admin to a virtual PA

But if you want to claim back your weekends and evenings then taking action is essential. The easiest way to do this is to outsource it to someone with the knowhow and skills to get the work carried out efficiently – and that person is a virtual PA.

Virtual PA support, such as that provided by New Dawn PA, can be used on an ad-hoc basis or as a regular, ongoing service depending on what you need.

It could just be that you need to put in place a system to let you store customers details quickly and securely, and to keep financial records up to date. A virtual PA can put this process in place for you, including any data entry to add older files.

Flexible admin support

But if day-to-day you are repeatedly finding there is just not the time to juggle completing essential administration tasks while getting the job itself done you may need longer term support. This can be just a few hours a month, or a couple of days a week as the flexibility of using a virtual PA allows the support service to be tailored to your business.

By taking on tasks such as diary management, customer relationship management, issuing contracts, credit control and data entry you can work on reclaiming time in the evenings and at weekends, leaving you refreshed to build up your business and boost productivity.

To talk to New Dawn PA about improving the efficiency of your business and cutting back on time-consuming admin tasks contact me today.

Could outsourcing admin to a virtual PA save you money?

| Could outsourcing admin save you moneyWebsite Blog Graphics-October

What is your worth? It can be hard to quantify what we are worth – to put a price on our time – but when you run your own business knowing what your time is worth matters.

In a salaried role, employees have a clear idea of what they earn per hour – and the tasks that fall within their remit.

Working for yourself or running a small business can blur the lines of the idea of an hourly rate, not least when you no doubt spend hours catching up on admin tasks in the evenings and at weekends.

But you really should place a value on your time to help you to run your business more efficiently and to carve back time for yourself that will allow you to recharge and return to work refreshed every day.

Cost put your time to maximise return

In particular costing out your time is a good way to maximise your input to realise the maximum return for your efforts. If you are a freelance house surveyor, self-employed electrician or marketing consultant surely your time will be better spent putting your specialist skills to use than carrying out time-consuming administrative tasks.

Although a necessary task and integral to gaining new customers and, of course, getting paid, administrative tasks can essentially be unpaid and do not bring fresh revenue into your business.

Rather than spending hours completing administrative work you could instead actively be earning money, which makes outsourcing this type of work to a virtual PA the ideal solution.

A virtual PA can take a on a wide range of administrative tasks including:

Book keeping
Database management
Proofreading
Invoice and credit control
Diary management

Good administration organisation is essential in a well-run business and cannot be ignored. It can, however, be outsourced.

Outsource admin to a virtual PA

If completing the administrative tasks in your business is becoming an increasing burden, take some time to consider the impact doing this has on actively bringing in money through your product or service.

Outsourcing admin work to a virtual PA at a lower rate than you would pay yourself is a sensible business move that will free up your time and help to increase your income.

Cost out your time and find out of outsourcing your admin to a virtual PA could help your business.

Get in touch to find out how New Dawn PA could help with your company’s admin.

Why outsourcing admin work to a virtual PA can be cost-effective

Outsourcing admin work to a virtual PA may be more cost effective than you think – especially if contrasted against the cost of adding an additional member of staff to your company.

Having too much work to do is a positive sign in terms of your company’s performance, but finding a solution to get that work completed can be tricky.

A logical step is often to consider taking on an extra member of staff if the workload warrants it and your company can afford it.

However, business is not always this straight forward and it may be that while the work is there the finance to support an additional member of staff is not, or an excess of admin work is due to an unusually busy period.

Can you afford to take on a new member of staff?

Taking on a new member of staff requires serious consideration. You will need to provide all the equipment they will need, such as a desk and computer hardware as well as adding them to your PAYE system and covering taxes, holiday pay and other staff benefits.

While this is certainly worth it in the case of supporting a long-term position, there may be a question mark over how viable bringing in an extra member of staff is due to unpredictable work levels.

Cost-effective benefits of using a virtual PA

An alternative solution is to use a virtual PA to complete admin tasks either on a temporary or long-term basis.

With their own hardware, equipment, software and insurance, using a virtual PA can prove to be a cost-effective alternative to taking on an additional employee, particularly when the frequency of work is unknown.

The benefits of using a virtual PA include:

Qualified
Have professional insurance
Use own equipment
Have own workspace
No need to add to payroll
Experienced
Available for long-term and short-term projects

Rather than struggle on trying to do the job of two people when you are unsure of whether an additional member of staff is needed, find a reliable virtual PA.

New Dawn PA offers a range of admin support services for long-term, short-term or ad hoc projects.

To find out how New Dawn PA can help your business to stay in control of its admin work get in touch.

Virtual administration support in Staffordshire

Taking care of the details is important when running a business but when it feels like every hour of the day is full it is easy to let essential tasks slip through the net.

Finding administration support in Staffordshire may be easier than you think – especially if you do not have the budget to take on extra staff permanently.

Whether you are a sole trader, a small business or a larger organisation looking for flexible high level support, a virtual PA can provide quality administration support.

Finding virtual administration support in Staffordshire

Fulfilling orders and working on sales growth is essential to the success of a business and usually take up the bulk of employee’s time, yet admin tasks are just as important to the efficient running of a business.

Raising invoices, chasing bad debt, paying suppliers and filing data all play an important role – and failing to carry out these tasks could have serious consequences.

If you find that your business is struggling to complete all the background office tasks on time and in an organised fashion it might be the time to look for administration support in Staffordshire.

If you are not sure of what level of support you need, or if you just need a hand to get your filing or invoicing back on track, a virtual PA offers a flexible solution.

Virtual PA: Experience you can trust

While offering extensive experience of administration support in Staffordshire, a virtual PA such as New Dawn PA Services can help out as and when needed – whether that is set hours per month or a one-off job.

A virtual PA can offer administration support in Staffordshire in a wide range of areas including:

Database management
Audio typing
Invoicing/ credit control
Diary organisation
Word processing
Proofreading
Customer relationship management

Rather than feel as though you are losing grip of necessary admin tasks – or spend your weekends catching up – find administration support in Staffordshire that is right for you.

New Dawn PA Services offer friendly, flexible and reliable administration support in Staffordshire. Get in touch today to find out what New Dawn could do for you.

Do you run a financial advice business and need a helping hand?

New Dawn Blog | financial business need a helping hand

Accuracy and trust is important in all businesses but in some it is absolutely essential, such as the finance industry.

This means that when looking for administration support in the finance industry firms need to be sure that they can trust in both discretion and accuracy.

After all, when people are considering future investments they want to be sure that their money is in safe hands – and that means strict attention to detail.

Poor spelling, incomplete forms and missed deadlines will send the wrong signals to potential clients, which makes having excellent administration support in the finance industry a priority.

Due to the regulations surrounding the finance industry there can often be a large amount of paperwork to complete, process and store.

Finding the right administration support for the finance industry

Having good quality administration support will allow this paperwork to be completed on time – and be proofread for errors.

Making sure that any data is stored accurately and securely is another challenge that could require administration support in the finance industry.

Financial data is extremely sensitive while maintaining access to customer details can be important.

These administration tasks are integral to the successful running of a financial advice business, and due to peaks and troughs in demand there may be times when you need extra help.

A virtual PA is an excellent choice to provide administration support in the finance industry as they bring a wealth of experience – and a strong appreciation of the need for discretion and professionalism at all times.

How a virtual PA can help

A major benefit of choosing a virtual PA is the strong skill set they can bring to a job. Experienced and trained to a high level in many aspects of administrative work, a virtual PA will provide a quality, efficient service from day one.

A virtual PA can assist administration support in the finance industry through:

Database management
On-boarding new clients
Research
Word processing
Editing
Proofreading

When accuracy and trust are essential a true professional is needed, which makes a virtual PA ideal to provide administration support in the finance industry.

For advice on administration support for the finance industry contact New Dawn PA Services.

Sick and tired of working evenings and weekends? Virtual admin support could help

New Dawn Blog | Sick of working evenings and weekends

Being self-employed is rewarding but building up a successful business can mean long hours, which is something virtual admin support could help with.

Weekends, early mornings and evenings all too often become an extension of the working day when you are self-employed just to allow you the time to catch up with admin tasks on top of running your business.

The pattern is familiar for trades people, freelancers, traders and business owners – there just is not enough hours in the day to get the job done and do all the admin on top.

While many business owners are happy to put in the extra hours, setting in place a pattern where your work takes over your life is not sustainable long-term and could lead to burnout.

In the case of sole traders in particular the resources to pay for permanent support – or even the workload – may not always be there, which makes a flexible service such as virtual admin support an excellent way to get your workload and work/life balance back on track.

How virtual admin support can help sole traders

A virtual PA can offer virtual admin support in a number of different areas that will contribute to the smooth running of your business and help to free up your time.

If compiling and sending invoices, chasing payments, making appointments and typing up contracts is turning your working week into a seven-day slog, virtual admin support will definitely help.

As well as offering support through a range of admin services, a virtual PA offers a flexible level of support that can be tailored to your company’s needs whether that is one-off support, weekly, monthly or daily.

Virtual admin support can cover tasks including:

Bookkeeping
Proofreading
Credit control
Diary management
Data entry
Word processing
Customer relationship management
Audio typing

Friendly, efficient and professional, a virtual PA service such as New Dawn can step in and pick up the admin work that is weighing you down.

Reliable and quick

With a wide set of skills and extensive experience New Dawn PA offers a fast turnaround time and an accurate, efficient service.

Weekends and evenings are important to rest and recharge leaving you fired up for the challenges ahead, while someone else makes sure that the necessary admin gets completed.

Reclaim your weekends and evenings to make your time your own again by getting in touch with New Dawn PA to discuss how virtual admin support could help you.

How a specialist transcriber can offer support for your business

Making the most of your time is the most efficient way to make a success of your business and that means prioritising your time.

Tasks such as transcription can prove to be very time-consuming while, as with most admin tasks, appearing to bring in little additional profit.

Of course, all admin is essential to the smooth and efficient operation of a business and at the end of the day it needs to be done. Finding a solution for balancing time with completing tasks vital to the functioning and development of your business can be difficult.

A virtual PA is the ideal solution for outsourcing work that needs to be done and that can be outsourced.

Save time with a specialist transcriber

When you need to transcribe a recording finding a specialist transcriber will mean that you not only get an accurate report of the recording but that it is done quickly.

Many virtual PAs also work as specialist transcribers as their work is often underpinned by specialist skills.

If you consider the time that it would take you to type up a document from a recording and how that time could be spent actively building revenue, seeking the services of a specialist transcriber makes economical sense.

A specialist transcriber will usually have a typing speed of at least 60 wpm and will be extremely accurate.

The actual typing is, of course, only one aspect of transcribing a document and controlling audio recordings to efficiently take an accurate note is an art form in itself as is deciphering incoherent words and phrases.

Outsource transcription to a virtual PA

Having the expertise from regularly transcribing documents also means a specialist transcriber will be well versed in interpreting poor recordings accurately – something that could really delay your own transcribing efforts.

The benefits of delegating to a specialist transcriber include:

Fast turnaround time
Accuracy
Experience at deciphering unclear audio
Editing unnecessary content
Provides a well presented report

Whether it is an interview you need a written record of, detailed information about a product, or a record of a meeting, if you need a physical record it needs transcribing.

Rather than spend your time transcribing a document, use it to actively chase up new business and increase revenue while outsourcing such work to a specialist transcriber.

For an accurate and fast transcription service get in touch with New Dawn PA.

Do you run a mortgage business and need admin support?

Meeting the standards demanded within the financial industry puts an emphasis on thorough administration, which can become a tough task if you run a mortgage business.

For every mortgage or insurance application paperwork needs to be sent to the relevant bodies while also keeping the client up to date – and taking care of your own business.

Databases, applications, letters, emails and phone calls can dominate every minute of your day in keeping on top of business. And, of course, with accuracy paramount in the finance industry this all needs to be perfect.

Rather than struggle on, consider the value administration support could bring to your mortgage business. For one thing, a helping hand could give you peace of mind.

Administration support in the finance industry

Administration support in the finance industry is very often a necessity to ensure all the paperwork that must be completed is dealt with accurately and on time.

If you are a sole practitioner, or a small business, it may be that you do not have the budget, or demand, for an extra member of staff, which is where a virtual PA can help.

Offering administration support in the finance industry either on a rolling basis or as a one off, a virtual PA will have the skills and background required to meet the high standards needed.

Discreet, efficient and accurate a virtual PA could lend administration support for a few hours a week, several days a month or for a one-off period of time.

Discreet administration support for a mortgage business

Most importantly their expertise and wide range of skills means a virtual PA, such as New Dawn PA Services, can be trusted to get to work immediately.

As well as offering administration support it is often helpful in an industry so heavily regulated to have an extra pair of eyes to check documentation. A virtual PA can proofread documents ahead of them being sent in addition to providing wider administration support in the finance industry.

A virtual PA can help to process mortgage and insurance applications, log and update client information, keep clients informed, transcribe and send out letters, keep databases up to date and take minutes.

If you run a mortgage business and find yourself struggling to keep on top of your paperwork a virtual PA will make sure you have everything completed accurately and on time. For administration support in the finance industry you need help that you can trust. New Dawn PA Services offers a discreet, efficient and accurate service that you can count on. To find out how we can help you, get in touch.